Lesson 273 of IEKC Industrial Engineering ONLINE Course Notes.
Lesson of Industrial Engineering Measurements - Online Course Module
The ledger (book of accounts) contains the accounts grouped under these headings:
● Assets, Liabilities, and Stockholders’ Equity
● Revenues and Expenses
Companies prepare a chart of accounts to show the list of all their accounts along with the account numbers.
Charts of accounts vary from business to business, though many account names are common to all companies’ charts of accounts.
Accounting is based on transaction data. Each transaction represents exchange of value and it has two sides: The receiving side and The giving side.
The T-Account
A shortened form of the general ledger account is called the T-account because it takes the form of the capital letter T. The vertical line divides the account into its left and right sides, with the title at the top. For example, the Cash account appears as follows.
Debit Side Credit Side
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Increases and Decreases in the Accounts
The account category (asset, liability, equity) governs how we record increases and decreases. For any given account, increases are recorded on one side, and decreases are recorded on the opposite side.
The words debit and credit abbreviate the Latin terms debitum and creditum. Luca Pacioli, the Italian monk who wrote about accounting in the fifteenth century, popularized these terms.
The amount remaining in an account is called its balance.
List the Steps of the Transaction Recording Process
In practice, accountants record transactions in a journal. The journalizing process has three steps:
1. Identify each account affected and its type (asset, liability, or stockholders’ equity).
2. Determine whether each account is increased or decreased. Use the rules of debit and credit.
3. Record the transaction in the journal, including a brief explanation. The debit side of the entry is entered first. The credit side is indented. Total debits should always equal total credits. This step is also called “making the journal entry” or “journalizing the transaction.”
Posting (Copying Information) from the Journal to the Ledger
Journalizing a transaction records the data only in the journal—but not in the ledger. The data must also be copied to the ledger. The process of copying from the journal to the ledger is called posting. We post from the journal to the ledger. Debits in the journal are posted as debits in the ledger and credits as credits
Assets = Liabilities + Stockholders’ equity
Assets
DR CR
+ -
Liabilities
DR CR
– +
Common stock
DR CR
– +
Retained
earnings
DR CR
– +
Revenues
DR CR
– +
Expenses
DR CR
+ -
The Normal Balance of an Account
Preparing the Trial Balance from the T-Accounts
Accounting Terms
Account
Accrued Liability
A liability for which the business knows the amount owed but the bill has not been paid.
Chart of Accounts
A list of all a company’s accounts with their account numbers.
Credit side
The right side of an account.
Debit side
The left side of an account.
Double-Entry System
A system of accounting where every transaction affects at least two accounts.
Journal
The chronological accounting record of an entity’s transactions.
Ledger
The record holding all the accounts and amounts.
Normal Balance
The balance that appears on the side of an account—debit or credit—where we record increases.
Note Receivable
A written promise for future collection of cash.
Notes Payable
Represents debts the business owes because it signed promissory notes to borrow money or to purchase something.
Posting
Copying amounts from the journal to the ledger.
Prepaid Expenses
Expenses paid in advance of their use.
T-account
Summary device that is shaped like a capital “T” with debits posted on the left side of the vertical line and credits on the right side of the vertical line. A “shorthand” version of a ledger.
Trial Balance
A list of all the ledger accounts with their balances at a point in time.
Review notes - Good Notes
http://seattlecentral.edu/faculty/moneil/A210/L2/Horngren02.htm
Presentation slide
http://wps.prenhall.com/wps/media/objects/1838/1883037/powerpoints/ch_03.ppt
An excel tool on HBA alumni site
http://www.alumni.hbs.edu/new_alumni/toolkit/tools/doubleentry.xls
Notes on Analyzing Transactions
http://fgamedia.org/faculty/jnava/ng_courses/1a-b/lec_mat/lec_02.htm
Excerpts
From Financial and Management Accounting
Horngren
Book Referred
Financial, Cost and Management Accounting - Review Notes List
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